It’s the 21st century. We are well into the decade where everyone has a Gmail account, as it is simple to create. It takes but a few minutes, and you have a brand new generic email address from free email service providers such as Gmail, Zoho Mail, Outlook, Yahoo Mail, and Yandex Mail.
Businesses need to purchase professional email ids relevant to their services and products – a representation of the brand. Business ids are not just for organisations that hire hundreds of employees, but also for aspiring job-seekers or individual freelancers looking for new opportunities.
A business email is likely to create a great first impression with the HR reviewing a job seeker’s email. A freelancing client would find a freelancer with a business email more authentic.
We have created this guide to provide you with some stellar advice about how to create a professional email id and how to pick an appropriate name.
How to create a professional business email id?
Creating a business email id is not difficult for small businesses with less than 10-30 employees. But, for a large enterprise with 1000+ employees, it could be a challenge. A few ideas to create an email address is to try different name combinations or use location & employee name or job title & employee name. Business email ids could also be organisation-specific or include a quirky wordplay.
Contents
1. Professional Email Address Ideas and Examples
We’ll use the following Names and Details to show examples for each professional email id idea.
- Employee Name: Jonathan Samuel D’souza
- Job Titles: Sales Expert
- Department: Sales
- Qualification: BBA
- Company Name: Siesta Sales Mart
- Company Location: Mumbai, Maharashtra
- Company Owner/CEO’s Name: Vivian Darpan Shah
- Domain Purchased: siestasalesmart.com
1.1 Try Out Different Name Combinations and Modifications
Try out different name combinations to find the right fit for your organisation. For an organisation with a few people, the first name approach would work fabulously. Other organisations with over 1000 employees might have to experiment with different name combinations, especially using all three parts of their employees’ names.
1. First Name Only: [email protected]
2. First Name + Last Name: [email protected]
3. Last Name + First Name: [email protected]
4. Nickname + Last Name: [email protected]
Jon is shortened version of Jonathan.
5. Shortened First Name + Last Name: [email protected]
6. First Name Initial + Last Name: [email protected]
7. First Name + Last Name Initial: [email protected]
8. First Name Initial + Last Name Initial: [email protected]
9. First Name + Last Name + Number: [email protected]
10. First Name + Middle Name + Last Name: [email protected]
11. First Name + Middle Name Initial + Last Name: [email protected]
12. First Name Initial + Middle Name Initial + Last Name: [email protected]
13. First Name Initial + Middle Name Initial + Last Name Initial: [email protected]
14. Last name + First Name + Middle Name Initial: [email protected]
15. Last name + First Name Initial + Middle Name Initial: [email protected]
16. Shortened First Name + Shortened Middle Name + Last Name: [email protected]
Sam is Samuel’s shortened middle name
1.2 Qualification/Designation Based Professional Email ID Examples
We’ll see some professional business ideas centred around an employee’s qualification or job title. Some also mention a title. The title could be academic, royal or honorary.
17. Job Title Only: [email protected]
18. Job Title + Last Name: [email protected]
19. First Name + Last Name + Qualification: [email protected]
Another example for same with a fictional character:
20. First Name + Qualification: [email protected]
21.Title + Last Name + Qualification:
We’ll use the example of Dr House here. This particular idea works well with well-known professions such as Doctors, professors, etc.
Example: [email protected]
22. First Name + Company Name: [email protected]
With this particular example, the company name followed by the same name domain has become repetitive and could be confusing to the reader. These professional email id ideas are better suited for businesses with a domain name different from their brand name.
A better example of this would be all the social media platforms under the new umbrella corporation Meta Platforms.
So imagine Surekha Diaz, a fictional employee of Facebook, had a professional email id. It could be as follows: [email protected]
1.3 Location Centric Professional Email ID Examples
We’ll see professional email id ideas focused on the location where the company or a branch of the company is headquartered.
23. First Name + City Name: [email protected]
24. First Name + State Name: [email protected]
25. Company Name + City Name:
Again, this one would be quite repetitive.
It would be better suited for: [email protected]
26. Company Name + State Name
Since this is repetitive again, we’ll use Facebook’s fictional data as an example.
We’ll use the same example for the following:
27. First Name + Last Name + Company Name: [email protected]
1.4 Organisation Specific Professional Email Addresses
28. First Name + Department: [email protected]
29. Help/Support/Enquiry/Questions: These are help or support email ids that many of you must have come across at least on one website. Here are some examples of professional email addresses suitable for help requests.
30. Department: [email protected]
Some departments have alternative names. For example, Sales could be Growth, Profit, or Visibility. And therefore, the professional email addresses would be as follows:
31. Community: When we mention community, we speak about specific programs or campaigns created for a cause. These can be outreach programs, donations, or sponsorship programs. Here are a few examples of professional email ids for such community programs:
Campaign Name + Outreach: [email protected] Or simply:
32. Jobs: These are used by HR or a company’s hiring team to interact/communicate with new hires or to seek out new talent.
Examples:
1.5 Stand Out With These Unique Professional Email Ids
Next, we have some unique professional email id suggestions for businesses that want to stand out.
33. Company’s Name + Company’s Motto/Short Tag line
For this example, let’s use the abbreviation of the Siesta Sales Mart (SSM) as the company name. It will make the email id seem less repetitive.
34. Brand Name: For this one, we are bringing back the Facebook example.
Example: [email protected]
35. Company Mascot’s Name: Siesta Sales Mart mascot is an Alligator who Shops Smarter. So, the professional email id would be:
36. Owner’s/Founder’s/CEO’s Email Address: [email protected]
37. Organisation’s Core Values: These could be for specific situations. For example, some organisations need security to provide their customers secure access to their goods and products.
Example: [email protected]
Similarly, people who are interested in completed transparency and want to know about Siesta Sales Mart’s services can reach out to:
Example: [email protected]
38. Wordplay: We have some great examples of Live websites. These websites have catchy names and are easy to remember. We have created made-up professional email ids for both, using the usual sales hooks used by food companies.
Email Example: [email protected]
Email Example: [email protected]
Now that you have been through some exceptional ideas. Let’s take a look at the process of creating a business email address.
Following that, learn about how to format a professional email address and the need for a business email signature.
2. How to Create a Business Email Address?
- 1. Picking the right Email host
- Setting up Email and Email Client
Get a hosting package that includes Business Email. Use HostGator hosting coupons to purchase web hosting today.
Ideally, when you sign up for hosting or a domain, the service provider adds the business email feature along with it. You can remove if not needed and check out with only hosting and domain. But having a professional email is essential for entrepreneurs.
So, it would be simple to complete the purchase with the email id add-on in the cart. Another way to get a business email is through Google’s Business Email from G suite.
You can set up your email id from your hosting account. Check with the respective hosting providers for more information on how to set up an email address.
Remember, you also need to set up your email client. Find the Setup Email Client option in your respective hosting account’s email section. Generally, there will be a setup wizard to guide you through the process.
Additionally, you could consider investing in a reputed Email Automation Software. An Email Automation Software should help you walk through its numerous applications.
3. Formatting Tips For Professional Email Ids
We have already seen over 30 Email Address Ideas, none of them featured characters. One of the reasons a professional email Id is usually absent of character is that it makes it complex.
Usually, catchy or even simple email addresses are easier to remember or share verbally compared to heavily formatted ones. So, we advise you to keep it simple.
Avoid any kind of formatting such as characters including dots (.), plus(+), hyphen (-), Underscore (_), or And (&).
4. Add a Professional Email Signature
Another way to add a bit of professionalism to your emails is to create an Email Signature that represents your brand. We are sharing two examples of email addresses.
*The names, brands, and other personal details displayed here are made up and have been used for the understanding of the reader.
Example of a simple Professional Email Signature
Example of a Creative Professional Email Signature
Professionals who are new to the game and interested in creating a brand new professional email address could benefit from investing in reputed hosting brands such as HostGator that provide various offers through HostGator coupons.
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